Senior Project Coordinator

About the role

Responsibilities

• Provide overall support to Project and Program Managers’ scope, contracting, schedule, budget, and quality control efforts
• Collect, process, and organize project data and documentation from various sources and stakeholders
• Review contracts and subcontractor agreements assembled by Project Delivery team members for alignment with established Mainspring business practices. Populate contract documents with all pertinent information for various parties
• Create and manage purchase order processes and new vendor onboarding
• Compile and maintain current Mainspring certificates of insurance for distribution to Customers
• Create project folders, template documents, and set up projects across various software applications
• Owner of equipment inventory, new equipment part creation, equipment purchasing and equipment logistics for specialized communications and site equipment
• Support project documentation for Quality Assurance and Quality Control
• Support the gathering of transition documentation from Sales, Project Delivery, and Operations and Maintenance
• Liaise with stakeholders in other Mainspring departments and disperse subject matter expertise

Requirements

• Excellent communication skills and comfort interfacing across internal team members, multiple departments, and customers
• Ability to work cross functionally
• Experience with project coordination including document management, creating/maintaining logs, procurement, shipping / logistics, interfacing with engineering / construction teams, and supporting project managers
• Ability to utilize industry tools to track cost expenditures and budget allocations
• A strong understanding of contracting, procurement planning, and construction processes would be beneficial.
• Ability to travel to job sites 5% to 10% of the time
• Strong working knowledge of Microsoft Office software (Word, Excel, Project, PowerPoint), and Google workplace applications. As well, the ability to learn new software packages
• Experience using project/construction management software. Procore experience is a plus
• Strong written/verbal communication skills
• Strong organizational skills, and excellent attention to detail
• Proactive, diligent, and thorough
• Ability to handle large volumes of work and multi-task in a fast-paced environment