Senior Executive Assistant

About the role

Responsibilities

• Complex Scheduling: Manage, align, and balance complex calendars for supported executive leaders, proactively resolving scheduling conflicts and optimizing their daily time
• Meeting Preparation: Prepare detailed briefing materials, agendas, background research, and presentations ahead of leadership meetings, board discussions, and external partner interactions
• Confidential Communications: Screen and prioritize incoming requests and communications; draft professional correspondence and navigate highly sensitive or confidential inquiries with complete discretion, tact, and diplomacy
• Travel Logistics: Coordinate complex, multi-leg domestic and international travel arrangements, including flights, accommodation, ground transportation, itineraries, and travel documentation
• Expense Management: Track, compile, and reconcile monthly expense reports and credit card statements in full alignment with company finance policies
• EA Network Collaboration: Partner closely with other Executive Assistants across the organization to ensure seamless cross-functional alignment, shared best practices, coverage support, and cohesive communications across all executive functions
• Operational & Project Support: Drive or assist with special administrative initiatives, leadership projects, and executive-led programs from kickoff through execution
• Cross-Functional Connection: Build strong, collaborative relationships across teams (People Ops, Finance, Legal, Operations) to keep internal workflows transparent and information moving smoothly

Requirements

• Experience: 7+ years of experience supporting executive leadership (C-suite, General Counsel, VP level), ideally within a fast-paced, high-growth environment
• Reporting Structure: Experience reporting into HR/People Operations while partnering across multiple senior executive stakeholders
• Work Arrangement: Ability and willingness to work a hybrid schedule (on-site [X] days/week in our [City, State] office)
• Technical Skills: Advanced proficiency in Google Workspace; experience with expense platforms (e.g., Concur, Ramp, Brex) and project management platforms (e.g., Asana, Notion)
• Communication & Discretion: Exceptional written and verbal communication skills; absolute integrity and mature judgment when handling confidential financial, legal, and personnel matters
• Collaboration & Problem-Solving: Strong team-player orientation with a track record of building positive relationships with fellow EAs, internal teams, and external stakeholders under fast-paced conditions
• Bachelor’s degree in Business Administration, HR, Communications, or a related field
• Experience supporting Finance and/or Legal executive functions
• Background in coordinating hybrid leadership retreats, offsites, or company-wide events