HR Systems Specialist

About the role

Responsibilities

• Perform weekly data entry into UKG and other required HR systems for employees across all US worksites.
• Ensure employee data is entered accurately and within established timelines.
• Process employee transactions, including new hires, job changes, salary changes, terminations, and other employee-related updates.
• Maintain data accuracy, consistency, and integrity across HR systems.
• Partner with the HRIS team to support a centralised data flow and entry model.
• Collaborate with local HR teams across US locations to streamline employee data collection, entry, and auditing processes.
• Establish efficient processes for gathering and maintaining employee information.
• Document HR data entry procedures and ensure stakeholders are informed of process changes.
• Identify opportunities to standardise and align HR data management processes across different locations.
• Follow established procedures while identifying and escalating unusual or ambiguous data requests.
• Work closely with the Benefits Administrator and Payroll Administrator to ensure employee data is accurate and up to date.
• Support data validation activities required for ongoing US payroll and benefits processing.
• Ensure employee changes are accurately reflected in HR systems to support timely payroll and benefits administration.
• Coordinate with relevant stakeholders to resolve employee data discrepancies and maintain accurate records.
• Prepare and distribute weekly new hire announcements for US employees.
• Format new hire photographs and ensure timely distribution of employee announcements.
• Support the collection, organisation, and maintenance of digital personnel files within UKG.
• Ensure employee documentation is maintained accurately and handled confidentially.
• Upload and maintain course information and related data in the company's Learning Management System.
• Support HR-related projects involving employee data collection and system maintenance.
• Assist with reporting, metrics, and data management activities.
• Ensure HR data and reports are accurate, consistent, and maintained within established processes.