Engineering Documentation & Project Coordinator

About the role

Responsibilities

• Maintain engineering records including CAD models, drawings, specifications, bills of materials, work instructions, test records, forms, and released PDFs.
• Support SOLIDWORKS PDM workflows, including metadata, revisions, release statuses, templates, and document history.
• Manage engineering files and project information in SharePoint, including document libraries, permissions, metadata, version history, and approvals.
• Prepare and coordinate engineering release packages, ensuring required drawings, supporting documents, approvals, and revision information are complete.
• Maintain proper separation between working files, approved documents, released product data, and obsolete records.
• Review and organize legacy engineering information stored across network drives, OneDrive, SharePoint, local folders, and other systems.
• Coordinate document approvals, periodic reviews, revision notifications, and archival activities.
• Follow up with document owners and approvers to keep documentation current.
• Maintain physical and electronic project records, including drawings, photographs, test documentation, project binders, and customer or supplier reference information.
• Work with Engineering and Manufacturing to ensure current drawings, work instructions, and technical documents are available where needed.
• Assist with project coordination, schedule updates, documentation tracking, action items, and cross-functional communication.
• Support validation testing by organizing test plans, test records, supporting evidence, and final documentation.
• Coordinate with Engineering, Manufacturing, Operations, Purchasing, vendors, and suppliers to support project completion and timely document releases.
• Help develop standardized engineering and manufacturing documentation practices, templates, naming conventions, and workflows.
• Prepare reports related to document status, pending approvals, overdue reviews, release readiness, data migration, and process improvements.
• Train and assist users with document-control procedures, PDM and SharePoint workflows, and applicable engineering standards.
• Identify documentation and workflow gaps and recommend practical improvements.
• Maintain familiarity with company products, engineering documentation practices, and applicable industry standards.

Requirements

• Associate degree or comparable experience in technical, manufacturing, engineering, quality, or document control preferred.
• 5+ years of experience in engineering support, manufacturing, technical documentation, project coordination, document control, or a related field.
• Ability to read and understand manufacturing CAD drawings, schematics, bills of materials, and technical documentation.
• Strong organizational, administrative, written communication, and follow-through skills.
• Excellent attention to detail and ability to manage multiple records and priorities.
• Working knowledge of document revision control, approval processes, controlled documents, and records management.
• Proficiency with Microsoft Office, especially Excel, Word, Outlook, and Teams.
• Ability to work independently and collaborate with engineers, manufacturing personnel, supervisors, and other departments.
• Valid driver's license.
• Experience with SOLIDWORKS PDM, SharePoint, Microsoft Teams, OneDrive, or similar document-management systems.
• Experience with engineering releases, controlled technical documentation, manufacturing records, or quality documentation.
• Background in data migration, document-library organization, workflow administration, or process standardization.
• Familiarity with OSHA, ASME, AWS, AAR, or other applicable engineering/manufacturing standards.
• Primarily office-based with regular interaction in engineering, manufacturing, and shop environments.
• Ability to sit, stand, walk, and communicate throughout the workday.
• Ability to safely work in office, engineering, manufacturing, and shop areas, including occasional bending, stooping, or climbing.
• Ability to occasionally lift and carry files, tools, parts, or equipment weighing up to 25 lbs. Assistance is available for heavier or ergonomically challenging items.
• Occasional travel between company locations, customer or vendor sites, and field operations may be required.