Corporate Assistant – Property Management, HR & Office Operations - Temp to Hire

About the role

Responsibilities

• Provide administrative support to Corporate Operations and property management leadership.
• Assist with tracking property-related projects, deadlines, reports, inspections, and follow-up items.
• Coordinate documents and communication between Corporate and onsite teams.
• Assist with vendor documentation, invoices, credentialing, and other operational records.
• Help maintain organized property and operational files.
• Support travel arrangements, meetings, trainings, and company events.
• Assist with special projects and portfolio-wide initiatives as assigned.
• Assist HR with recruiting coordination, including interview scheduling, candidate communication, and applicant tracking.
• Support onboarding and offboarding processes and required documentation.
• Assist with maintaining employee records and HR files.
• Track completion of required forms, trainings, acknowledgments, and other HR deadlines.
• Assist with employee communications and routine HR administrative requests.
• Maintain confidentiality when handling employee and company information.
• Provide additional administrative support to HR as needed.
• Provide general administrative support to Corporate leadership.
• Manage calendars, meetings, documents, correspondence, and follow-up items.
• Assist with incoming calls, emails, mail, deliveries, and general office needs.
• Prepare and organize documents, spreadsheets, presentations, and reports.
• Order and maintain office supplies and coordinate with office vendors.
• Help keep the Corporate office organized and running smoothly.
• Take ownership of assigned tasks and follow through to completion.

Requirements

• 2–4 years of administrative, operations, HR, property management, or similar professional experience required.
• Property management or real estate experience preferred but not required.
• Strong organizational skills and attention to detail.
• Professional and confident written and verbal communication.
• Strong follow-through and ability to keep track of multiple deadlines.
• Comfortable working with different departments and levels of leadership.
• Able to shift priorities and work effectively in a fast-paced environment.
• Strong judgment and ability to handle confidential information appropriately.
• Proficient with Microsoft Office, including Outlook, Word, Excel, and Teams.
• Experience with HRIS, ATS, property management, or other business software is a plus.