Engineering Document Control Specialist

About the role

Responsibilities

• Maintain and improve document-control practices for CAD models, drawings, released PDFs, specifications, bills of materials, test records, work instructions, forms, and technical documentation.
• Support SOLIDWORKS PDM workflows, metadata, revision practices, release states, templates, and document history.
• Administer SharePoint engineering libraries and project workspaces, including metadata, permissions, version history, approval status, and controlled-document publishing.
• Coordinate engineering release packages to ensure drawings, PDFs, supporting documents, approvals, and revision information are complete.
• Maintain separation between working files, approved controlled documents, released product-definition data, and obsolete/legacy records.
• Lead the inventory, triage, migration, and read-only archival of legacy engineering data from network drives, OneDrive, SharePoint, local folders, and other locations.
• Coordinate document reviews, approvals, revision notifications, periodic reviews, and archival activities.
• Manage physical and digital project records, including project binders, photos, drawings, test documentation, and customer or supplier reference files.
• Work with Engineering and Manufacturing to ensure current released drawings, work instructions, and technical documents are available at the point of use.
• Assist with project coordination, schedule updates, documentation status, action-item tracking, and cross-functional communication.
• Support validation-test documentation, including controlled test plans, test records, supporting evidence, and final documentation.
• Coordinate with engineering, manufacturing, operations, purchasing, vendors, and suppliers to support project execution.
• Help develop engineering and manufacturing best practices, templates, naming conventions, and standardized processes.
• Prepare reports on document-control status, approvals, overdue reviews, release readiness, migration progress, and process improvements.
• Train and support users on document-control practices, PDM and SharePoint workflows, and applicable engineering standards.
• Identify process gaps and recommend practical improvements.
• Maintain working knowledge of company products, engineering documentation practices, and applicable industry standards.

Requirements

• Associate degree or comparable technical, manufacturing, engineering, quality, or document-control experience preferred.
• 5+ years of experience in engineering, manufacturing, technical documentation, project coordination, document control, or a related field.
• Ability to read and understand manufacturing CAD drawings, schematics, bills of materials, and technical documentation.
• Strong organizational, administrative, written communication, and follow-through skills with exceptional attention to detail.
• Working knowledge of document revision control, approval workflows, controlled documents, and records management.
• Proficiency with Microsoft Office, particularly Excel, Word, Outlook, and Teams.
• Ability to work independently while collaborating with engineers, manufacturing personnel, supervisors, and cross-functional teams.
• Valid driver's license.
• Experience with SOLIDWORKS PDM, SharePoint, Microsoft Teams, OneDrive, or comparable document-management systems.
• Experience supporting engineering releases, controlled technical documentation, manufacturing documentation, or quality records.
• Experience with data migration, document-library organization, workflow administration, or process standardization.
• Familiarity with OSHA, ASME, AWS, AAR, or other applicable engineering and manufacturing standards.
• Ability to sit, stand, walk, and communicate throughout the workday.
• Ability to work safely in office, engineering, manufacturing, and shop environments.
• Ability to occasionally bend, stoop, or climb as needed.
• Ability to occasionally lift and carry files, tools, parts, or equipment up to 25 lbs; assistance is available for heavier or ergonomically challenging items.
• Ability to occasionally travel between company locations, customer sites, vendor locations, and field operations.