Operations Support Coordinator

About the role

Responsibilities

• Develop and maintain positive relations with vendors, clients/ residents and internal partners as required to ensure superior client satisfaction.
• Receive and handle customer calls and email requests for services and assist TL with client inquiries via external formats.
• Manage real-time inquires while keeping track of and responding to commitments
• Act as Project Manager and Vendor liaison as needed.
• Manage the scheduling and completion of all project type work orders while ensuring all work orders are properly linked and sequenced.
• Ensure work orders are thoroughly created to resolve the current needs and issues of the homes
• Act as a final escalation point before determining whether any disputes or un-satisfied service confirmations need to be highlighted to Team Lead or Affiliate Market Manager
• Maintain open communication with Affiliates in a manner that adheres to all contracts and agreed upon Scope of Work throughout the duration of the relationship
• Provide information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person; will be considered a point person for the handoff between shifts and/or other offices
• Enter information into our database and ensure consistency and accuracy
• Demonstrate professionalism in communication, relationship development, customer service, etc.
• Shift flexibility may be required
• Foster a positive team environment
• Ensure confidentiality and accuracy of internal and external data
• Perform ad-hoc projects and other duties as assigned
• Assist in training team members and provides constructive feedback as necessary
• Provide market intelligence feedback to maximize customer satisfaction and to ensure strategies and policies are in place to attract and retain customers
• Performs work under general supervision; carefully reviews the details and accuracy of work performed